Director – Finance

Required Qualifications

Education, Certification and Experience

• Undergraduate degree in a related discipline (finance, commerce, business administration) or equivalent.
• Minimum 8 years of progressive experience within a finance department
• Minimum 5 years of leadership experience within a finance department
• Chartered Professional Accountant (CPA)

Job Duties & Responsibilities

Finance Operations & Compliance

• Oversee the day-to-day operations of the Finance Department, ensuring alignment with organizational goals and financial policies.
• Oversee the functions of the Finance Department, including accounting, budgeting, forecasting, payroll, purchasing, accounts payable, billings, liquidity and cash management.
• Provide strategic guidance and operational support.
• Implement best practices to enhance efficiency and effectiveness of financial processes and procedures.
• Direct and support the Manager of Finance and the Manager of Billing Operations, fostering a collaborative, high-performance environment ensuring staff are continuously developing in their roles.
• Responsible for ensuring accurate, complete and timely month-end, quarter-end, and year-end closing reporting.
• Ensure timely and accurate completion of payroll processing and reporting, including compliance with statutory payroll deductions and remittances.
• Ensure timely and accurate completion of H.S.T. remittances and Charity Returns.
• Ensure compliance with all Broader Public Sector (BPS) and Charity and Not-for-Profit regulatory requirements and Directives, including reporting mandates.
• Oversee and ensure accurate, complete and timely financial reporting to the Ministry of Health and other funding bodies.
• Generate and present internal financial statements to senior leaders, providing narrative on variance analysis between actuals, budget and forecast.
• Monitor and manage the annual audit activities by working with the external auditor to ensure all financial information is readily available and accurate.
• Prepare consolidation entries for preparation of audited year-end financial statements.
• Oversee the administration of the Enterprise Resource Planning (ERP) system, ensuring user access control, data integrity, timely system updates, and effective ongoing maintenance.
• Lead support requests and system enhancement initiatives, serving as the primary liaison with the ERP vendor to ensure timely resolution and continuous improvement.
• Act as the primary point of contact between the organization and its insurers, managing all communications and addressing insurance-related matters effectively.
• Oversee the timely reporting of claims and manage the insurance renewal process, ensuring accurate completion and submission of renewal applications and documentation to maintain comprehensive coverage and minimize risk exposure.

People Leadership

• Recruit new employees based on values alignment, fit and skill. Make formal recommendations to add FTE where there is a business need, funding, or a return on investment.
• Ensure appropriate and supportive department orientation is in place for areas of accountability, and support and check with Managers regarding new employee performance during probation.
• Monitor overtime, recruitment, and retention, ensure effective retention strategies are in place, work with Managers to ensure optimal staffing levels, and propose changes and innovative strategies/staffing models.
• Safety Focus – Ensure compliance with policies, procedures and health and safety standards. Develop departmental safety processes as required. Respond as required to employee safety concerns, hazards, and incidents. Complete risk assessments as required by policy or the Occupational Health & Safety Act.
• Attend huddles/staff meetings from time to time, role model leader presence and open communication, receive reports from Leaders and support as required to continuously improve communication.
• Contribute to organizational opportunities and support Managers in their planning to improve employee engagement.
• Coach, role model, and mentor direct reports. Support development opportunities for direct reports and approve requests for education opportunities within approved budget.
• Complete leader rounding with staff. Keep track of trends/issues, support leaders and provide recognition.
• Facilitate opportunities for leaders/ staff to experiment with new processes. Role model ensuring staff that are impacted by process changes/improvements are involved in the work.
• Ensure knowledge of absenteeism trends. Collaborate with leaders to implement effective attendance management plans and support safe and suitable return to work and workplace accommodations.
• Annual career development reviews with direct reports. Ensure succession planning for own role.
• Performance-related corrective action if required, including informal and formal performance management plans as required.
• Authority to proceed with discipline/termination in collaboration with Human Resources. Provide support and coaching to direct reports as required.
• Role model and influence positive labour relations. Ensure broad knowledge of collective agreements and labour relations issues/trends. Attend and actively participate in labour relations meetings and collective bargaining as required.